The Answers to All Your Private-Sharing Questions

Last week thousands of you joined us for a webinar about SmugMug’s latest, greatest feature: Private Sharing. (Did you miss it? No worries. We recorded it for you!)

We’re thrilled that you were as excited as we were about it. We received some fantastic questions during the webinar and after. Below are all the answers to the questions you had about Private Sharing.

Don’t see your question among the FAQs? Feel free to ask it in the comments or send it to our Support Heroes, who are always standing by to help.

How does this affect my current privacy and security settings?
We haven’t changed your existing privacy and security settings. Everything you had visible before is still visible, and anything you had locked down is still protected and under wraps. In other words, your passwords remain intact, Unlisted galleries are still Unlisted, and Private galleries are still available only to you.

The settings tab was renamed and the security drop-downs look a bit different, but the settings are the same as when you set them.

Where did the Security & Privacy tab go?
The settings didn’t go anywhere, but we’ve split them into two new tabs: Security & Sharing and Photo Protection. All your Access and Visibility toggles are in Security & Sharing. Your photo-protection settings—like external embedding and right-click protection—are now located in the Photo Protection tab.

How do I change my privacy and security settings now?
Everything’s still in your Settings menu for galleries, folders, and pages. You can find them in the Security & Sharing tab. 

Where can I find the private sharing settings?
You’ll find your private-sharing options in the Security & Sharing tab, too! Set any gallery, folder, or page to be accessible by “People I Choose” to enable private sharing. You can manage your invitations within the contextual Settings, or from your Account Settings using the Contacts tab.

To secure your entire site with private sharing, visit your Account Settings and select the Privacy tab. At the very top, change your Site Access to “People I Choose.”

How do I set my password now?
For gallery, folder, and page passwords, you’ll create them in the Settings > Security & Sharing tab. Change your Access to “People with Password,” then create your password and password hint the same way you did before.

To set a sitewide password, visit your Account Settings and select the Privacy tab. At the very top, change your Site Access to “People with Password.” Create your password and password hint, save and exit, and you’re set!

Can Google find my privately shared photos?
If you have your Security & Sharing Visibility set to “Public,” and you have Web Searchable enabled, Google and other search engines will be able to see that a gallery, folder, or page exists, but they (and anyone not invited) won’t be able to see the photos within. If you don’t want Google to know the photos exist at all, we recommend changing the Visibility to “Unlisted” and disabling Web Searchability.

What can my guests do with their Guest Account?
They can view and enjoy all the photos you’ve privately shared with them, as well as comment on SmugMug users’ photos. They won’t have access to any other SmugMug features unless they upgrade to a full account.

Can my guests upload photos to the privately shared gallery?
Only if you allow it! You can control this using the Guest Upload setting for the gallery.

How is this different from Sharegroups?
The sharing part might look really similar to your users, but the privacy of your photos is entirely within your control when using Private Sharing. If you share a group of galleries using a Sharegroup link, your friends and family could forward that link to anyone—allowing strangers and folks you may not have intended to view your Sharegroup photos.

With Private Sharing, each invitation link is unique and tied only to your friend’s SmugMug account. Once their invitation is redeemed, it doesn’t matter if they forward their invitation link to others. No one else would be able to use it or accidentally gain access to your photos.

Use Sharegroups if you want to share a group of galleries that you don’t mind others viewing if the link gets passed around. Use Private Sharing if you want to ensure your photos remain completely private and inaccessible to anyone you didn’t intend.

What about my Pro brand? When my clients sign up for a guest account, will they see my brand or SmugMug’s?
Once your client clicks to view any privately shared photos, they’ll see your site branding. On their own account page, which contains all the links to shared photos, your client will see a very basic SmugMug-brand page. It looks like this:

Is there any way to import an email list?
Not yet, but that’s a great feature request!

Can I customize the invitation email?
Not currently, but we’ll add it to our feature requests.

If a gallery is Public and then you share it with someone specifically, is it no longer Public and only viewable by the invited people?
No, you’re actually tweaking two different settings. Visibility (Public) and Access (Share with People I Choose) are settings that operate independently of each other. “Public” Visibility means anyone on the Internet can see that something exists on your site—so they could come across your galleries by browsing your site. Access controls whether they can actually get in to view the content.

If you have a gallery set to Public visibility and People I Choose for access, and a stranger finds the privately shared gallery through a search then clicks on it, they won’t be able to see anything within that gallery. Instead they’ll see an error message alerting them that the photos are private and can only be viewed if they’re invited.

Tip: To avoid having even a preview image show, double-check that you don’t have a feature image selected in your private gallery’s settings.

If you want to prevent your privately shared galleries from even showing up in searches, you can turn off web searchability in your Account Settings and change the gallery’s visibility to Unlisted.

Does private sharing work with the SmugMug mobile app?
Not yet, but we’re actively working on it!

If I add a new email address to a gallery I’ve privately shared with others, will only the new address receive an invitation when I save?
Yes. We won’t send new invitations to people you’ve already invited previously.

If I add new galleries to folders that I’ve privately shared, or new photos to galleries, will my private guests receive a notification that I’ve added content?
Not at this time.

If I privately share a folder, does that automatically give the people I choose access to all subfolders and galleries within that folder?
Yes. The access you set at the highest level will override any access settings applied to anything within that level. This is also true if you choose to use sitewide Private Sharing in your Account Settings. Anyone invited to privately view your site will have access to all your visible galleries, and you won’t be able to choose a different access setting for individual galleries. However, you can invite additional people at the gallery or page level.

If you choose to use sitewide private sharing, you can still send individual invitations for each gallery, folder, or page, and all your galleries will be protected with Private Sharing. And if you invite someone privately to view your entire site, then they’ll have access to everything on your site.

In other words, if you have crazyuncle@myfamily.name invited to privately view your entire site, you can’t exclude him from the Making-Fun-Of-Crazy-Uncle gallery via gallery settings.

However, you can completely restrict galleries from everyone, even invited guests, by setting the Visibility to “Private (Only Me).”

On my Shared with Me page, will it show galleries from multiple SmugMug users?
Yep! Anyone who’s shared photos with you will appear on your Shared with Me page. No more hunting down stray links or gallery passwords. Everything shared with you, no matter who shared it, will be in one place for your viewing.

Can photos appear on my Shared with Me page without my knowledge?
Nope! You have full control over what shows up on your Shared with Me page. You still need to accept each invitation for privately shared photos, so you’ll only see what you choose to see.

Transforming Our Support Heroes: Behind the Scenes with Hellgirl

Last week, our latest collaboration with photographer Benjamin Von Wong took our SmugMug employees to new heights—literally. I was lucky enough to be one of those employees, though I am the unlikeliest of models. How did I end up on that rooftop with my superhero colleagues? Read on!


“Kerry, it’s your turn. Step up!” the photographer called to me, excitement in his voice.

Step up where? This ledge:

Which was followed by this drop:

And this is the safety harness that was certified to keep me — all 300 pounds of me — from plummeting to my death.

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All the other models on the photo shoot wore harnesses, too, and I saw with my own eyes how many safety precautions were taken to make us secure. Logically, I understood that nothing bad would happen to me.

But I just couldn’t shake the feeling: I’m 2 people in 1. I’m going to be too heavy to pull up.

All I could think was:

If I fall, I’m probably dead because I was too fat.

Somehow I managed to step up on the ledge, and the photographer snapped a few photos.

Check out the behind-the-scenes video of the photo shoot.
(Warning: Do not attempt on your own. The photographer is a trained stunt person. All models wore safety equipment.)

When we were done, all the other models were excited to see how the pictures turned out. After all, we were on a skyscraper dressed as superheroes, getting our pictures taken by world-famous photographer Benjamin Von Wong.

But I wasn’t looking forward to seeing my photo at all. I had this nagging feeling: I’m going to look like crap. I may be on a fancy photo shoot, but I’m still a fat girl.

Here’s how my photo turned out:

Hey, that isn’t nearly as bad as I thought it’d be.

Actually … I kind of look badass.

How the heck did this happen? How did I get to be a model on an awesome photo shoot? Models aren’t fat girls like me. But here I was, on top of the world.


Just one year ago, I was at the lowest point of my life.

Self-portrait. Photo by Kerry Ellis.

My struggle with weight began right after college when a surgery on both feet left me unable to walk long distances for exercise. I ballooned up from a size 12 to a size 22.

I gained some experience after graduating and managed to get a great job writing for NASA. I had been there for 8 years when the phone call came from my boss:

“Kerry, I’ve got some bad news. I’m afraid we’re going to have to let you go. Actually, you were supposed to be laid off yesterday.”

Me working from home. Photo by Kerry Ellis.

This job was all I’d known for nearly a decade. What was I supposed to do now? How was I supposed to pay for my house?

I hung up the phone and burst into tears. Here I was, a 35-year-old grown woman, and I felt like a scared 14-year-old again. Completely lost.

Me with Britta. Photo by Kerry Ellis.

I’ve never liked asking people for things, but when you lose your job, that’s what you have to do — ask everyone for help. After sending out hundreds of emails and posting to Facebook and LinkedIn, I heard about an interesting opportunity. Not a full-time job or anything, just a short writing assignment for SmugMug.

As a photographer myself (and longtime customer), I loved SmugMug and had been trying to get a job there for ages. Actually, they’d already rejected me once when I interviewed there 5 years ago. But no matter. This was a chance to get my foot in the door at my dream company, and I took it.

I completed the writing assignment for them, and the article somehow got the attention of Chris MacAskill, President and Co-Founder of SmugMug. It turns out he was the one who had vetoed hiring me 5 years ago.

He told me he’d made a mistake. Oh, and would I like to join SmugMug full time?

The next day, I packed up everything and moved straight to California to start my new job.

Me in my new office at SmugMug. Photo by Schmootography.com.

Within my first few weeks on the job, Von Wong was in town and SmugMug asked him to do a fun photo shoot for the employees.

SmugMug employee — that’s me! That’s how I ended up as a model on this phenomenal photo shoot.

The SmugMug family on the skyscraper.

The whole thing feels like a fairy tale, like something that only happens in movies. I landed my dream job and moved across the country. I felt on top of the world. But looking in the mirror, my outside didn’t match how I felt inside.

That’s why this photo means so much to me. It makes my outside match my inside.

It’s a reminder that, even when I was at my heaviest, I can look amazing.

Since this photo was taken, I’ve dropped a dress size. I’m eating healthier and working out regularly. If I could look amazing then, then I can continue to look amazing.

I went from rock bottom to a superhero literally on top of the world. How is this even real? This is the stuff of movies.

But this is my life now, and it’s pretty freaking awesome.


Afterthoughts

As great as this photo makes me feel, I almost didn’t write about it. I wrote and deleted this article 3 times before hitting publish.

The Internet is cruel. I’m already bracing myself for the comments people will make:

“She’s still fat.”

Or my personal favorite that’s been popular lately — “Why is she promoting unhealthy habits?”

It’s not about celebrating being unhealthy. It’s about loving yourself so you can continue to work on yourself. If you start the journey from a point of hate, that’s where you’re going to end. You may lose the weight, but you’ll still hate yourself. The root problem is still there — that’s why so many diets fail.

Start from a place of accepting yourself, so you love yourself as you continue to make progress.


Credits
Photography by Benjamin Von Wong. Read how he pulled off this photo shoot on his blog.

Media Requests
You may quote or republish this article and its photos on your own publication—please credit and link back to the original.

Find more photos from the photo shoot on Benjamin Von Wong’s blog and the behind-the-scenes video.

Transforming Our Support Heroes… Into Actual Superheroes

My old boss, Steve Jobs, used to say, “One way to remember who you are is to remember who your heroes are.”

Kaydin Carlsen, SmugMug Support Hero

Kaydin Carlsen, SmugMug Support Hero

Our heroes are photographers, from moms who capture priceless moments with iPhones, to elite pros who shoot astonishing photos like the one you see above.  To help them, we built a team of 40 support people, mostly photographers.

Working in customer support is a hard job. In most companies, more than a third of customer support employees quit every year. Which means on a team of 40, on average you can expect to lose 12 people a year. So, few people believe they’ve heard us correctly when we say that in over a decade, only one of our Support Heroes has ever resigned.

Our customers sent so many emails to them saying, “You are my new hero,” we called them Support Heroes.

What’s our secret?  We don’t have scripts or thick training manuals. We simply ask our Support Heroes to be heroic.

Which gave photographer Benjamin Von Wong an idea:  take their photos where only real superheroes would dare go. He wanted to make them into superheroes without green screens or special effects.

What do you see when you imagine a superhero?  Standing strong on top of a building, overlooking a city, hair blowing in the wind?  That’s what we saw, so we did a photoshoot on the ledge of a skyscraper.

Here’s Von Wong’s amazing story.

SmugMug Films started with a simple idea:  to tell the story of our greatest heroes, the photographers who inspire us.  The films have taken flight on their own, and today we’re excited to introduce one about Von Wong’s inspiring rooftop shoot:

Who inspires you?  Do you have a story of a photographer worth sharing? Let us know, we might just pop over to film it!

All the best,

Chris MacAskill (aka Baldy)

Co-founder, photographer, regular guy, and on this day a terrified hero wannabe.

Chris MacAskill on skyscraper

Congrats to the Final Winners of our Refer-a-Friend Contest!

There’s no announcement that makes us happier than one that celebrates our customers. And today’s the one we hope you’ve been waiting for as much as we have: The results of our Refer-a-Friend promotion!

We re-launched our Refer-a-Friend program last spring and have been giving away prizes to lucky SmugMuggers who brought friends over to join our club. Today we announce the final winners from almost a year’s worth of fabulous new SmugMug memberships.

Winners for November and December 2014

The last two winners in our monthly giveaways are Nicole Steele and Dawn Paiva. Congratulations! Be sure to capture every adventure with your new GoPro cameras this year.

Guess Who Won a Trip to SmugMug HQ?


We’re thrilled that we’re going to be able to meet Timothy Lasko in the flesh. We’ve got so many great things dreamed up for this trip to make it the most epic of all SmugMug visits, including a grand tour of the city, the full SmugMug face-painting experience, an inside look at the magic that happens at HQ, and a chance to meet our influential photographer friends who love to teach and inspire. And so much more. Come on down, Timothy!

What’s Next for Referrals in 2015?

Although the promotion is wrapped up, there’s never an expiry date on the benefits you get by referring friends to SmugMug: 20% off for you; 20% off for them; beautiful, personalized galleries; and the comfort of knowing that your photos will always be safe and sound. Also enjoy the peace of mind that comes from knowing our Support Heroes are always by your side.

Take your photography to new heights this year, and keep sharing your gorgeous memories with each other, and with us. Thanks for your incredible support! :)

P.S. Already have a lifetime’s worth of SmugMug account credit?  Then check out the SmugMug Partner Program where you can earn cash for introducing new people to SmugMug.

5 Easy Ways to Ready Your Website For a Busy Year

Now’s typically the time of year when you step back and re-evaluate your life. Whether or not you follow tradition (or break it), it’s always a good idea to think about your photography, your goals, and how you want to get there in the coming months.

Today we debut 5 easy questions to ask yourself to help you check your SmugMug site and be sure that it’s ready to face the next wave of photos, fans, and fame.

Read how to reboot your site for success »

Note: Some of these tips are only possible in current SmugMug, so if you’ve been with us since before July 30, 2013 and haven’t upgraded your site, preview the latest version of SmugMug now. You’ll get free access to a slew of incredible new features, because they’re already included in your subscription.

Other Ways to Stay in Control

If you’re super excited to take the tidiness to the next level, here are two more great articles we recommend bookmarking to help you sort your photos and stop the headache.

As always, our Support Heroes are here to help if you have questions. We do way more than just tell you where your Account Settings are – remember that we’re photographers, too, and we’d be thrilled to help you achieve your goals for the year. Talk to us!