Home > SmugMug, Users > Smug Tip of the Week: 6 Great Time-Savers Right Under Your Nose

Smug Tip of the Week: 6 Great Time-Savers Right Under Your Nose

If you’re like the rest of us, you’re constantly looking for a way to maximize your time behind the camera and shrink time spent at your desk. While it’s important to keep your photos safe, secure and organized, you don’t have to blow your entire evening doing it.

Here’s few features built in to your account that will help you shave a few valuable seconds off of your photo-flow.

1. Quick Settings (All)

Did you know that once you find that “sweet spot” of Gallery Settings, you can save it as a template? This way you don’t have to click each line to set specs on every. single. gallery. Set it and forget it! You’ll find all the Quick Settings you’ve saved in a handy dropdown bar on the gallery creation page.

How it’s done: Open up any gallery’s settings page and make sure that the settings are to taste. Scroll to the top and click the menu bar under “Quick Settings” header. You can give your current set of settings a descriptive name from this space, apply a Quick Setting, or apply a Quick Setting to multiple galleries at once. To delete a Quick Setting, simply highlight it in the bar and click the “delete template” button that appears.

Things to note: Gallery titles, gallery descriptions, keywords, the category/subcategory, NiceNames, and themes don’t get carried over by Quick Settings. You will need to set these manually for each gallery.

2. Smart Galleries (All)

Smart Galleries automate the photos that are included in your gallery. You create a set of rules to follow and we’ll listen, pulling in the photos that you’ve specified. Pick from a variety of options, like by keyword or date uploaded. The gallery will automatically Collect new photos that you  upload to your SmugMug account that follow those same rules.

How it’s done: You’ll find your Smart Gallery settings in your Gallery Settings, under “Make This Gallery Smart.” From there you’ll be able to add rules that fit your requirements, tweakable to taste.

Things to note: Freshly-uploaded photos may take a little time to be included in your galleries, but they’ll get there. Please be patient! If you really can’t wait, open your Smart Gallery rules and hit the “Click to Refresh Preview” button to pull them in. Don’t forget to save your changes.

3. Lightroom plugin (All)

We talk about the SmugMug plugin for Lightroom a lot, but we really do think it’s one of the best inventions since lens caps. It’s free, it’s easy, it automates so much of your digital workflow… pro or not, for everything you shoot. And so many smart photographers are already loving Lightroom to process and organize their photos.

How it’s done: Download the free SmugMug plugin and install it according to instructions. You can edit, organize and even sync your SmugMug galleries right through Lightroom’s modules. When you’re ready, publish your photos and upload to SmugMug with a click. Business SmugMuggers, remember that you can sync, edit and republish your clients’ Event favorites, making sure your wires never get crossed.

Things of note: The plugin in remarkably easy to use, but Lightroom can be as simple or as complex as you need it to be. We recommend reviewing our Lightroom help page, FAQ and to watch our webinar.

4. Easy Customizer (Power, Portfolio, Business)

If our 70+ default themes don’t work for you, our point-and-click Easy Customizer is your new best friend. It’s super-easy to add your own logo and color scheme and have it instantly applied across your entire site. You get a preview of your website at all times in the left pane, so there are no surprises once you hit Publish. Leave your code at the door.

How it’s done: You can access the Easy Customizer right from your homepage  Tools button. Click around the many different options on the right, preview what you’ve done and then Publish to show the world! If you add any banner or background images via the Easy Customizer, you’ll find those in an unlisted gallery that we create for you, called “My SmugMug Site Files (Do Not Delete).

Things to note: For more complicated tweaks like changing specific items in certain galleries, or Javascript modifications, you’ll need to check out Advanced Customizations. We provide plenty of help on this through our Dgrin forums.

5. Proof Delay (Portfolio, Business)

Busy pro? We know. Proof Delay lets you quickly upload your unedited proof images into your clients’ galleries and get their approval the night of the shoot. This means they can buy prints while they’re still excited, and you save time by editing just the pics they’ve bought. Happy client, happy you. What more can you ask for?

How it’s done: Open your Gallery Settings and scroll down to the “Printing” option. You can enter a number between 1-7 there, which will factor into the potential shipping time quoted to your client. Once your orders are in, you can replace the image in your gallery with an edited version, then release the order to the print lab. Read more here.

Things to note: Proof Delay doesn’t currently apply to digital downloads, so if you plan on selling those be sure that you’ve edited your images before enabling or pricing that option.

6. Assistant Passwords (Portfolio, Business)

Why not have someone else do your uploading and organizing while you’re away? Assistant Passwords are one of the many time-saving features included in pro accounts, designed to let someone else do your busywork for you. Your password and billing information is never revealed, but they can take care of all those little details while you’re out on a shoot.

How it’s done: Set your assistant password from the Privacy tab of your Account Settings. Make sure it’s different from the password that you use to log in. Read all the details about what your assistant can or won’t be able to do.

Things to note: Although there are several security measures in place to ensure your account isn’t compromised, Assistants by definition have the ability to make changes on your site. Be sure that person you let in the door is someone you trust to manage your photos!

We hope that we’ve introduced you to a few way that help you get more things done in your day. Share your thoughts and tell us what’s on your time-saving wishlist!

Link roundup:

  1. April 24, 2013 at 2:35 pm

    Two of these options I will certainly consider. What I really want is room to addwords to my galleries. Any way I can include MS WORD files to be seem with my photos?

  2. April 24, 2013 at 2:37 pm

    A lot of photographers, particularly serious ones, use a Mac computer. How does Lightroom improve on Aperture 3?

    • Larry Williams
      April 25, 2013 at 12:53 am

      Hi Wolf,
      I am a Pro Photographer. I startet to use Aperture with delight. When Lightroom came out
      I just checked it out by coursiosity. I then used less and less Aperture wich I realy loved before. For me Lightroom was then and is now more intuitiv in its use.

      all the best,
      larry

    • My Name's Not Bob
      April 25, 2013 at 7:41 pm

      Aperture and Lightroom are more alike than different and each has some strengths. I’ve used both and settled on Lightroom but that’s a choice as they’re both solid. I like the interface of Aperture better overall, but Lightroom’s lens corrections (as one example) are somewhat better imo, plus the plugins for things like smugmug publishing work better, again imo. Both are solid, some folks gravitate to one or the other after trying both (each has free trials available).

  3. Chris Barker
    April 26, 2013 at 10:18 pm

    I shall continue to use Aperture but when will there be a SmugMug plugin for that programme?

  4. May 21, 2013 at 3:07 pm

    There are a few free Aperture to SmugMug plugins available. I use this one:

    http://www.davidholmesphoto.com/aperturetosmugmug

    • Larry Williams
      May 21, 2013 at 11:51 pm

      thanks Ken,
      good to know if the day comes when LR will gets to cloudy too !

  1. May 3, 2013 at 11:31 am

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