If you’re like the rest of us, you’re constantly looking for a way to maximize your time behind the camera and shrink time spent at your desk. While it’s important to keep your photos safe, secure and organized, you don’t have to blow your entire evening doing it.
Here’s few features built in to your account that will help you shave a few valuable seconds off of your photo-flow.
1. Quick Settings (All)
Did you know that once you find that “sweet spot” of Gallery Settings, you can save it as a template? This way you don’t have to click each line to set specs on every. single. gallery. Set it and forget it! You’ll find all the Quick Settings you’ve saved in a handy dropdown bar on the gallery creation page.
How it’s done: Open up any gallery’s settings page and make sure that the settings are to taste. Scroll to the top and click the menu bar under “Quick Settings” header. You can give your current set of settings a descriptive name from this space, apply a Quick Setting, or apply a Quick Setting to multiple galleries at once. To delete a Quick Setting, simply highlight it in the bar and click the “delete template” button that appears.
Things to note: Gallery titles, gallery descriptions, keywords, the category/subcategory, NiceNames, and themes don’t get carried over by Quick Settings. You will need to set these manually for each gallery.
2. Smart Galleries (All)
Smart Galleries automate the photos that are included in your gallery. You create a set of rules to follow and we’ll listen, pulling in the photos that you’ve specified. Pick from a variety of options, like by keyword or date uploaded. The gallery will automatically Collect new photos that you upload to your SmugMug account that follow those same rules.
How it’s done: You’ll find your Smart Gallery settings in your Gallery Settings, under “Make This Gallery Smart.” From there you’ll be able to add rules that fit your requirements, tweakable to taste.
Things to note: Freshly-uploaded photos may take a little time to be included in your galleries, but they’ll get there. Please be patient! If you really can’t wait, open your Smart Gallery rules and hit the “Click to Refresh Preview” button to pull them in. Don’t forget to save your changes.
3. Lightroom plugin (All)
We talk about the SmugMug plugin for Lightroom a lot, but we really do think it’s one of the best inventions since lens caps. It’s free, it’s easy, it automates so much of your digital workflow… pro or not, for everything you shoot. And so many smart photographers are already loving Lightroom to process and organize their photos.
How it’s done: Download the free SmugMug plugin and install it according to instructions. You can edit, organize and even sync your SmugMug galleries right through Lightroom’s modules. When you’re ready, publish your photos and upload to SmugMug with a click. Business SmugMuggers, remember that you can sync, edit and republish your clients’ Event favorites, making sure your wires never get crossed.
4. Easy Customizer (Power, Portfolio, Business)
If our 70+ default themes don’t work for you, our point-and-click Easy Customizer is your new best friend. It’s super-easy to add your own logo and color scheme and have it instantly applied across your entire site. You get a preview of your website at all times in the left pane, so there are no surprises once you hit Publish. Leave your code at the door.
How it’s done: You can access the Easy Customizer right from your homepage Tools button. Click around the many different options on the right, preview what you’ve done and then Publish to show the world! If you add any banner or background images via the Easy Customizer, you’ll find those in an unlisted gallery that we create for you, called “My SmugMug Site Files (Do Not Delete).“
5. Proof Delay (Portfolio, Business)
Busy pro? We know. Proof Delay lets you quickly upload your unedited proof images into your clients’ galleries and get their approval the night of the shoot. This means they can buy prints while they’re still excited, and you save time by editing just the pics they’ve bought. Happy client, happy you. What more can you ask for?
How it’s done: Open your Gallery Settings and scroll down to the “Printing” option. You can enter a number between 1-7 there, which will factor into the potential shipping time quoted to your client. Once your orders are in, you can replace the image in your gallery with an edited version, then release the order to the print lab. Read more here.
Things to note: Proof Delay doesn’t currently apply to digital downloads, so if you plan on selling those be sure that you’ve edited your images before enabling or pricing that option.
6. Assistant Passwords (Portfolio, Business)
Why not have someone else do your uploading and organizing while you’re away? Assistant Passwords are one of the many time-saving features included in pro accounts, designed to let someone else do your busywork for you. Your password and billing information is never revealed, but they can take care of all those little details while you’re out on a shoot.
How it’s done: Set your assistant password from the Privacy tab of your Account Settings. Make sure it’s different from the password that you use to log in. Read all the details about what your assistant can or won’t be able to do.
Things to note: Although there are several security measures in place to ensure your account isn’t compromised, Assistants by definition have the ability to make changes on your site. Be sure that person you let in the door is someone you trust to manage your photos!
We hope that we’ve introduced you to a few way that help you get more things done in your day. Share your thoughts and tell us what’s on your time-saving wishlist!
- How to create, edit and delete Quick Settings
- All about Assistant Passwords
- Smart Galleries and how they auto-populate your stuff
- Collecting photos and virtual copies
- SmugMug’s free Lightroom plugin
- How to use the Lightroom plugin
- SmugMug’s Lightroom webinar
- Intro to the Easy Customizer
- Intro to Advanced Customization
- The Dgrin customization forum
- How (and why) to use Proof Delay
If you’re new to SmugMug, you may wonder exactly what, how much and how often you can upload to your galleries. And we agree — it’s a good idea to get an idea of what your limits are… particularly when there isn’t one.
The quick version: Upload JPG, PNG, or GIF files up to 50 MB and 100 megapixels apiece, videos up to 3 GB and 20 minutes apiece. Add up to 5,000 photos into each gallery and create as many galleries as you want.
Uploading at SmugMug
You’ve got tons of options for getting your photos from your computer and into your galleries. Our two favorite methods right now are:
1) Our default, browser-based HTML5 uploader. It’s lightweight, accessible from any computer/browser, and lets you drag and drop files from your desktop into the upload box. Voila!
2) Lightroom’s free SmugMug plugin. So many photographers from all walks of life love Lightroom for its ease of use and powerful editing capabilities. Download the free SmugMug plugin if you haven’t already got it, and start making your life that much simpler. Best of all, you’re publishing direct from your digital negatives, which means no extra JPG files to suck up space on your hard drive.
We’ve got lots of other options if those don’t bake your potatoes. From SmuggLr to Star Explorer, our community has created as many methods as possible to upload photos from wherever they are, just the way you like it. Check out your options here on our Apps page, or click the green “Choose a different uploader” from the bottom of the web uploader box.
How Big Can Galleries Go?
You can create as many galleries as you wish on your SmugMug site, and each one can be tweaked to have different SEO, privacy and print settings as you’re aware. You can give them a total makeover by choosing one of four different Viewing Styles, too.
Your galleries stretch with your screen and adjust to fit the largest images the gallery settings allow. They’ll also auto-adjust so that you see fewer gallery pages on big screens and more pages on smaller ones. We’ve capped photo count to 5,000 per gallery because basic tools like sorting and keywording become impossibly difficult when you have that many photos in one place.
The Many File Flavors at Smug
When it comes to photos, we accept JPG, PNG and GIF files up to 50 MB apiece. Which file you use depends on what you’re going to be doing:
JPGs are the format you’ll use the most. The only file type our print labs will print from, and they’re ubiquitous, so it’s easy-peasy for your fans and clients to view them if you’re offering digital downloads.
PNG files are recommended for images that contain transparent areas, like the site branding files that Power, Portfolio and Business users will use. We’re talking header logo images and watermark image files, to start.
GIF files are commonly used for animations. We don’t hear much about them these days, but who doesn’t love watching a good cinemagraph? We’re always thrilled to see what great ones you’re making.
If your tipple is video, you’ve got a lot more options. There’s tons of codecs out there and we support a good number of them. Check out the list here, which may not include everything but does come with bonus conversion info.
Just be sure that your videos are under 20 minutes long and 3 GB apiece.
Vault It! For Everything Else
SmugVault, our archival service provided by Amazon, is for the kitchen sink. PDFs, TIFFs, RAW, CR2, DOC whatever you’ve got and want to keep safe, keep it there. You can upload any file up to a max of 3 GB, and you can view and retrieve them from the familiar SmugMug gallery interface. When possible, we’ll even create a JPG preview so you know exactly which file you’re looking at.
Tip: Because all video files are processed slightly on upload to SmugMug, you can choose to Vault your originals. This way, you always have a copy in case your hard drive goes boom.
We hope that everyone has a better idea of what’s possible with their accounts. So go ahead, grab your bag and get out there shooting. We’ll see you on the upload!
- Our drag-and-drop uploader
- Upload direct from Lightroom
- Uploaders, downloaders, migration tools and more
- How to set your own print, privacy and presentation settings in galleries
- Spruce up your site with gallery viewing styles
- Arranging photos in your SmugMug galleries
- Set up your keywords and get found
- What files types can I upload to SmugMug?
- All about SmugVault
- Video on SmugMug: What, why how?
No matter what you shoot, we’re pretty sure that all photographers need a little privacy every now and then. So whether you’re looking for a safe photo-home for an exclusive (reclusive) client or just for your mom, look no further than SmugMug. We’ve got a number of safeguards that can be mixed and matched to create the perfect bouquet of privacy.
Your Options, in a Nutshell
1) Unlisted Galleries. Often called “private” galleries by some, these galleries aren’t visible on your website to anyone but logged-in you. The only way fans can see one is if you give them a direct link.
2) Gallery Passwords. Provide a password and nobody can open it until they enter it right. You won’t be asked for it when you’re logged in to your account, because we know it’s you. Unsure? Look for the teeny yellow lock icon next to the gallery’s name.
3) Hello World! and Hello Smuggers! These toggles ensure that your stuff does or does not show up in web searches. ”World” = Google, Bing, etc. ”Smuggers” = SmugMug search. Set this site-wide from your Account Settings, or on a gallery-by-gallery basis via Gallery Settings.
Then, Take It Further With…
4) Hide Photo. Like unlisted galleries, but for individual photos. You can check the box under any image or video in your gallery to hide it, and only you, the gallery owner, will ever know it’s there.
5) Hide Owner. This gallery setting makes your URL generic. It doesn’t mean that your gallery isn’t visible, but it does remove your customizations and your nickname from the link so that viewers can’t trace it back to you. If you want, you can add a gallery password and/or make your gallery unlisted, too, when you use this feature.
6) Sharegroups. Share multiple unlisted galleries with one link using Sharegroups! These are amazingly useful for guiding friends, clients and family to specific galleries from your latest shoot, without having to worry about them being seen by the public eye. And better yet, they won’t get lost. You can put passwords on the galleries in your Sharegroups, if you wish, but you can also set a master password to let your viewers unlock them all at once.
7) Events. These are Sharegroups on steroids, available only on Business-level SmugMug accounts. You create Events with additional flashy features (slideshows, user registration, etc) and add galleries, give special people (e.g. clients) their own unique viewing link, and the ability to tag their favorite photos. Together, it makes browsing and buying photos a breeze.
8) Site-Wide Passwords. Not for the faint of heart! Lock your whole site from the top down. Anybody visiting links to your galleries will have to enter the correct password before they can see a thing. Even your homepage.
The Privacy Ripple Effect
- Lockdown doesn’t mean your images can’t be shared. Anyone who can view the gallery can still click Share or post a link to Facebook. Please think about whether or not you want your friends’ friends passing your links (and potentially viewing passwords) around. Feeling queasy? You can hide the Share button from your viewers by toggling Easy Sharing to “No” in your Gallery Settings.
- Keywords and searchability take a hit. This is a no-brainer to some, but we still sometimes get asked by photographers why their fans can’t find hidden photos via their site’s search box. In short: Only you as the logged-in site owner can search for (and find) images in unlisted and passworded galleries.
- Photos can’t be collected from unlisted and passworded galleries, unless it’s by you. As the logged-in owner you’ll always be able to collect your own photos, but guests won’t see the orange Collect button if the gallery is protected in any way. If the photo is collected from an unlisted gallery then your visitors won’t see a link back to the original. Photos collected from public, passworded galleries will be visible, but fans will need to enter the viewing password when they follow the link to see more.
- Feature a photo to make your locked gallery’s thumbnail pretty. We won’t display any part of the gallery when your gallery is protected with a password, and this includes thumbnails of the images within. But you can always swap the generic thumbnail for any image in that gallery — just use the gallery Tools button > This Photo > Feature.
- Unlisted and Passworded galleries
- Hello World! and Hello Smuggers!
- Everything about your Account Settings
- All about Gallery Settings
- How to hide individual photos
- Sharing multiple unlisted galleries: Sharegroups!
- Events, Favorites and how they work for Pros
- Site-wide passwords, and making your whole website private
- Keywords and searchability on SmugMug
- Collecting Photos, or putting photos in multiple galleries at once
- How to choose the thumbnail for your gallery
Hectic holiday? It doesn’t have to be if you plan on uploading your photos (and videos) to your SmugMug galleries! You’ve already got your hands tied with hot chocolate, ribbons and last-minute gift planning, so here’s a few tips that will help make the picture sharing part of it refreshingly easy.
1) Show Off: Badges and Slideshows
This handy feature lets you build your own mini slideshow or photo mosaic to any size you wish, and gives you easy copy-and-paste code to embed it. You don’t have to know any nerd magic to get this going, and it automatically refreshes with new photos when you add more stuff to your gallery.
You’ll find this little feature a godsend for blogs, forums and websites. Anywhere that allows you to embed Flash objects. Here’s how to do it.
2) Guest Uploading for Party People
With all those folks at your house snapping away, you need a hub where guests can pool their photos and relive the glory of your massive decorating skills. SmugMug to the rescue!
Create a new gallery for your event and then open up the gallery settings. Set any word you wish into the “Upload key” box, like this:
The next time you fire up the uploader in that gallery, you’ll see a secret link at the bottom that you can copy and share. Your friends can visit that link and we’ll automagically pop up an uploader so they can easily drag and drop in their photos from the night.
Just remember that anyone who gets ahold of the link can upload to that gallery, so be aware when you share. More about guest uploads.
3) Make and Sell Photo Cards
We’ve been talking a lot about our holiday cards this year, but they’re so beautiful we just have to tell you again. And there is truly no better, easier way to take the best photos you’ve taken (or the best photos someone’s taken of you) and pair them up with custom, heartfelt season’s greetings.
Our catalog is bursting with new designs for everyone, whether your style is vintage, contemporary, minimalist or traditional. Or all of the above. Just look for the Buy button > Create a Card option in your favorite gallery and start building your 4×8 or 5×7 masterpiece!
Read all about cards, including how to price and sell them.
4) Custom Categories for Easy Navigation
Did you know that when our pre-loaded list of Categories (and sub-categories) don’t work for you, you can create your own? And that you can edit the URL that shows in the browser bar when you’re viewing your categories?
We make it breathtakingly easy to efficiently organize your site, share the URL verbally, and even get better Google juice. It’s like Christmas came early!
Take a closer look and bone up on the basics of Categories, then take it a step further and learn how to use Categories to your best advantage. This year, you’ll have your “I will be more tidy” New Year’s resolutions totally beat.
5) Picmonkey: Funky Photo Editing
Picmonkey may be our (unintentionally) best-kept secret. But if you haven’t already tried this smart, sassy tool to edit your SmugMug photos, run – don’t walk – to your nearest Tools button and find it now.
It’s built right into every SmugMug gallery and you can do everything from basic exposure correction and redeye fix to adding graphics, words, textures, frames and filters. And more. Tons, tons more.
It’s totally free to use — even their premium features, since they’re still the new kid on the block.
Check it out now and don’t be afraid to have a little fun with your photos.
6) Camera Awesome for iPhone and iPad
If you’ve got an iPhone or an iPad, you’ve got the perfect excuse to leave the DSLR in your office. You can shoot up to 9 fps with our free camera app, meaning you never miss a moment. And apply gorgeous effects and filters to make them shine.
Best of all, your shots won’t stay locked on your phone where no one will see them. Share direct to Facebook, Twitter, Flickr or Instagram and back them up safely to your SmugMug account so you can visit them year after year. Download it free right now.
Bonus! Business features for Pros
Since there’s a lot of pros out there, here are three additional features we snuck in to remind you Business SmugMuggers that there’s a lot more to your website than just photos.
A) Coupons - A no-brainer for getting your customers a little extra nudge this holiday season! With a Business account, you can choose from 5 different types and create as many coupons as you wish.. which means you can tailor your discount codes to every client. Be sure to set an expiry date so they don’t sit on a good deal forever.
B) Events and Favorites - Intimidated? Don’t be. Events let you corral galleries into groups, so your customers can easily view only the photos that matter to them most. Best of all, they can tag and save their Favorite photos to a special gallery only they can see. All which makes browsing and buying a breeze.
C) Order Branding -This feature actually consists of three separate (and awesome) tools: Cart Branding, Stickers and Thank You Prints. All of them ensure that you and your brand stay connected to your customers until the prints are sitting in their hands. And you can easily switch up your Order Branding designs from season to season, so you look super organized… even if you’re not.
GIVEAWAY! What’s Your Lifesaver?
In the spirit of giving, we’re digging through Smuggy’s workshop and rounding up some of our best swag items.
To enter this giveaway, simply comment below and tell us which SmugMug feature you find helps most during your holiday rush.
We’ll pick a random winner and announce it in this space on Friday, December 7th, 2012.
From all of us at SmugMug, we wish you a picture-perfect holiday! And we can’t wait to hear what you can’t live without.
**UPDATE** The Magic SmugMug 8-ball chose Melissa Ponder as our winner. Congrats Melissa and we’ll be contacting you directly. Thanks to everyone and have a great weekend!
- How to properly show off your photos
- Let your friends upload photos to your gallery
- How to make scandalously good holiday cards
- SmugMug’s full catalog of custom photo cards
- How to master Categories and Subcategories
- Free photo editing with Picmonkey
- Free your photos with Camera Awesome
- Make and use custom discount coupons
- Events and Favorites: The easiest path to more sales
- Cart branding, Stickers and Thank You Prints
What’s the point of having your own website if you can’t make it yours?
That’s entirely the point, which is why every SmugMug account comes with a whole bunch of ways to switch it up.
We also know that not everyone has all day to find inspiration in the clouds and push around pixels. So, today we’re sharing super-easy ways you can change up the look of your site without having to take a day off from work.
1) ALL: Change the Theme
Themes give you the most bang for your buck. We’ve got over 70 of them and it takes just two clicks to set one in place.
HOW: To set your new site-wide default theme, click the Themes button on your homepage and choose one to preview. When you love it, simply click the button again and choose “Save Theme Choice” to make it stick. More about themes.
2) ALL: Display Your Map
Did you know that your fans can browse your photos by location? We’ll automatically pin your public, geotagged photos onto a map shown right on your homepage.
HOW: Click the Homepage Layout button on your homepage and choose Around the World. The box will appear, and you can move it up or down the page according to taste. More about maps.
3) ALL: Feature a Slideshow (or a Video)
Grab their attention with motion. A buttery-smooth slideshow of your best photos or your masterpiece movie will get them anchored and asking for more.
HOW: Visit your homepage and hit the Homepage Layout button > Slideshow. With a Power, Portfolio or Business account, you can feature a video under the Single Photo or Video option, too. You’ll see an “Adjust: Settings” link in the top corner to specify what you want to show. More about your homepage boxes.
4) POWER, PORTFOLIO, BUSINESS: Add a Header and Navigation Bar
Adding basic branding to your site instantly gives your website a more polished, unified feel. Plus, your fans will always know where they are and where they should go next.
HOW: Open the Easy Customizer and click on the Header section. It’s simple to add a basic text header that links to your homepage, and a navigation bar that features the galleries you want to be seen most. As you tinker, you’ll get a live preview on the left. Click the Publish button to post your changes live.
5) POWER, PORTFOLIO, BUSINESS: Copy-and-Paste Customization
We’ve got tons of resources where you can search for specific customization tricks and exact code needed to make it happen on your website. From hiding stuff to moving stuff around to ginormous edge-to-edge slideshows, you can do it all.
6) ALL: Tidy Up!
Rearrange your virtual living room. Changing your gallery organization and swapping old portfolio photos for fresh ones can breathe new life into a stale site.
HOW: Display Categories on your homepage, unlist old galleries, create archive categories to “hide” stuff so your fans see the best pics first. Read up on our privacy options and review how custom Categories work for you.
There’s a lot you can do, but we’ve summed it all up for you before. Take a ride in the wayback machine and visit our first Smug Tip of the Week, the Customization Edition.
What quick and easy tricks have you done to make you love your website again?
Move over, Goldilocks. Instead of three sizes, SmugMug gives you nine. And when no options fit you perfectly, you can make up your own.
Every SmugMugger knows that you get lots of convenient photo sizes for every pic you upload, but sometimes you need one that doesn’t fit inside the box.
Custom photo sizes to the rescue!
Did you know that you can specify the height and width of any image? As long as your goal photo size is smaller than your Original (and permitted by your Largest Size setting in your gallery settings), it takes just a few keystrokes to get a photo that’s a perfect fit.
Here’s how to do it:
- Go to the image you want in your gallery.
- Right click and grab the URL (or Get a Link) and paste it somewhere you can edit it, like into a new browser window or a text editor.
- Change the size abbreviation to the pixel dimensions you want. (Example: 375×250) There’s two spots for this: in the middle of the image and at the end.
Once you’ve got your new link, try it out! We’ll automatically tweak the dimensions to the closest fit if yours doesn’t perfectly match your photo’s ratio. So you’ll never get weird or smooshed photos using this trick.
This info is covered in our help page here, so you can always refer to it.
Tip: If you blog through WordPress, you don’t have to build your own custom size. Just drop in a big image link and they’ll automagically resize it to fit. Dgrin, too.
In case our super-awesome Support Heroes haven’t already tipped you off, we have a growing library of help videos ready to guide you on some of the most important features on your SmugMug site:
They’re pretty self-explanatory, so go check ‘em out! If you’re like us and would rather see how to do something straight away, these vids are just what the doctor ordered.
Best of all, they were lovingly crafted by one of our very own veteran Support Heroes, Seán. You’ve probably shaken his hand at one of our trade shows, because he sure knows his stuff and loves to teach. Thanks, Seán!
What’s on the program?
So far we’ve got videos covering image protection, Pro pricing and – the latest – how to use the Easy Customizer:
But we’re not finished, yet. Our help library continues to grow so don’t be afraid to bookmark that page and keep checking back for more.
Let us know in the comments if there’s a topic you’d like to see. We love to hear what you think!